Presenter Guidelines
Short Paper Guidelines | Poster Guidelines | Download Short Paper Guidelines PDF
If you are a presenter at this event please contact us at admin@icebergevents.com.au for your registration form.
Short Paper Guidelines
We are inviting each oral and poster presenter to submit a short paper describing their work in more detail. If authors prefer not to write a short paper, they may resubmit a revised version of their abstract. Short papers and revised abstracts will be published in the conference proceedings which are made available to each delegate at the conference. Independent of this process, short papers will be reviewed by editorial staff of the Journal of Telemedicine and Telecare and considered for publication in a special supplement of the journal.
Important details
- Short papers (or revised abstracts) are due: COB Monday, 26 September 2011
- All papers must be received no later than that date to meet publishing deadlines
- Word count: up to 2000 words excluding summary and references
- Submit to: jasmine@icebergevents.com.au
Guidelines for short papers
The key points to bear in mind when preparing a paper are summarized below and authors are encouraged to examine this carefully. Adherence to the guidelines is essential. The guidelines for preparation of manuscripts is similar to those recommended by the JTT see http://jtt.rsmjournals.com/misc/authors.dtl
Formatting
Manuscripts must be submitted using double line-spaced, unjustified text throughout, with headings and subheadings in bold case. Press Enter only at the end of a paragraph, list entry or heading.
Title page
The first page (title page) should contain:
a. The full title of the paper
b. The name(s) of all authors, the department(s) and institution(s) where the work was carried out
c. The name, postal and email address of the author responsible for Correspondence
Disclosure statement
1. Competing interests:
2. Funding:
3. Ethical approval:
4. Guarantor:
5. Contributorship:
The title should be concise and informative, accurately indicating the content of the article.
Summary and body text
Original articles and preliminary communications should carry a summary of about 200 words, which states the main purposes of the study, the basic procedures used and the most important conclusions drawn. The rest of the paper should be structured in conventional style (Introduction, Methods, Results, Discussion, Acknowledgements, References).
Tables
Tables must be prepared using the Table feature of the word processor. Tables should not duplicate information given in the text, should be numbered in the order in which they are mentioned in the text, and should be given a brief title.
Figures
All figures should be numbered in the order in which they are mentioned in the text. All figures must be accompanied by a figure legend. If figures are supplied in separate files, the figure legends must all be listed at the end of the main text file.
Line drawings should be produced electronically and clearly labelled using a sans serif font such as Arial. Graphs may be supplied as Excel spreadsheets (one per sheet). Other line drawings should be supplied in a suitable vector graphic file format (e.g. .eps)
All photographic images should be submitted in camera-ready form (i.e. with all extraneous areas removed), and where necessary, magnification should be shown using a scale marker. Photographic images must be supplied at high resolution, preferably 600 dpi. Images supplied at less than 300 dpi are unsuitable for print and will delay publication.
References
Only essential references should be included. Authors are responsible for verifying them against the original source material. References should be identified in the text by superscript Arabic numerals after any punctuation, and numbered and listed at the end of the paper in the order in which they are first cited in the text. Automatic numbering should be avoided. References should include the names and initials of up to six authors. If there are more than six authors, only the first three should be named, followed by et al. Publications for which no author is apparent may be attributed to the organization from which they originate. Simply omit the name of the author for anonymous journal articles avoid using Anonymous . Punctuation in references should be kept to a minimum, as shown in the following examples:
- Chen MY, Ryder N, Donovan B. Completeness and timelines of treatment for Chlamydia within a sexual health service. Int J STD AIDS 2004;15:762-4
- Baron DN, ed. Units, Symbols, and Abbreviations. A Guide for Medical and Scientific Editors and Authors. 5th edn. London: Royal Society of Medicine Press, 1994
- Medical Foundation for AIDS and Sexual Health. Standards for NHS HIV Services.
www.medfash.org, December 2002 (last accessed 23-01-2008)
Abbreviations
Symbols and abbreviations should be those currently in use. Authors should not create new abbreviations and acronyms.
Units
All measurements should be expressed in SI units.
Poster Guidelines
The posters will need to be A0 size (841mm x 1189mm).
Authors will need to bring their poster with them to the conference already printed and laminated.
Recommended Programs:
• CorelDraw
• Adobe Photoshop (flatten and save as a JPG or TIFF)
• Microsoft PowerPoint
• Adobe Illustrator (save as EPS with any fonts in outline)
• Adobe Indesign (PRINT to PDF - not export / save as)
• Microsoft Word
Not Recommended:
• Microsoft Publisher
• Microsoft Excel
• Microsoft Visio
Tips for Creating Your File
Resolution
Images should be at least 150 DPI at their printed size, please allow for this when scaling images.
(For example if you creating a file at A4 size with images at 150 DPI and wanting to print at A1
size, the enlargement factor of 283% would mean that your printed DPI is approx. 53 DPI.) Most
images taken from the internet will be 72 DPI, which is too low for printing.
Fonts
Generally it is best to use only 2 – 3 fonts on a poster this will make your poster easier to read.
Headings are best in a font such as Arial and body text in a font like Times New Roman. It is
best to use an actual Bold or Italic font rather than simply selecting bold or italic in the menu
commands - these may not print as shown on the screen.
Font sizes will depend on how big you create your poster and how much data you have. As a
general rule if you were creating a poster in A0 size you might have a heading at 70pt and body
text might be at 24pt to 36pt depending on the amount of body text you have.
Colours
It will depend on the program you use as what range of colours you can select. Do not use Pantone Colours as these are spot colours which are not printable on many systems, in a worst case scenario Pantone colours will print as a blank white space. From a design perspective it is best to limit the number of colours on your poster to 3 to 4 colours (excluding those used in graphs)
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