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Conference & Event Management

Last updated:
Monday, March 11, 2013

General Information

Registration Hours

The Registration Desk will be situated outside Room 201 and Room 202 at the Melbourne Convention Centre.

Operation Hours for the Registration Desk will be as follows:
Sunday, 16 September 14:00 – 18:00
Monday, 17 September 07:30 – 17:30
Tuesday, 18 September 07:30 – 17:30
Wednesday, 19 September 07:30 – 17:30

Certificate of Attendance

A Certificate of Attendance will be available at the Registration Desk from Wednesday, 19 September 2012. Should you wish this certificate to be emailed to you after the Congress, please email


The official language of the Congress is English. No translation will be provided.


The Exhibition area location is Room 201. All lunch and coffee breaks will be taken in this area.

Name Badges

Name badges are required for admission to all scientific sessions and social events and should be worn at all times. A fee of $20AUD will be charged for replacement name badges or tickets.

ICASM Phone App

The Congress has a free app. The app is compatible with iPhone, iPad and Android phones & tablets.

If you have an iPhone or iPad, you can download the app from iTunes or the 'App Store'. The App Store is a default app on your phone. Search 'ICASM' and the app should appear & then click 'Download'.

If you have an Android phone, please search the full title ‘International Congress of Aviation & Space Medicine’.


Banks in Australia are generally open 9.00am-4.00pm Monday to Friday. Automatic teller machines (ATMs) are open 24 hours and are located throughout the city of Melbourne and surrounds. Facilities for exchange of currency are available at the airport, larger hotels and banks.

Car rental

Cars can be rented in Australia from local or international companies. All cars are right hand drive. In Australia motor vehicles drive on the left side of the road. An international driver’s licence may be required.

Credit cards

Credit cards are widely accepted. Only Mastercard, Visa, American Express and Diners Club are accepted by the Congress.

Currency exchange

Decimal currency is used in Australia (AUD) and currency units are dollars and cents. Australian notes are $100, $50, $20, $10, $5. Coins are $2, $1, 50, 20, 10, and 5 cents.


The program overview is correct at the time of printing, but the organisers reserve the right to alter the program if necessary. In this instance, the Congress Organisers cannot be held responsible for any losses incurred by delegates.

Special needs

If you have any special needs, please notify the secretariat by indicating this on your registration form.


The electrical supply is 240 volts, 50 Hz. The connection for appliances is a flat 3-pin plug. Many hotels provide 110 volts for shavers.


Australia has a high standard of hygiene. Doctors and dentists are highly trained and hospitals are well equipped. In the event of illness, hotel staff can arrange a doctor for you.

If you have a medical emergency outside your hotel or the Congress Venue, the phone number to dial for assistance in Australia is 000.


The Organising Committee strongly recommends that delegates take out adequate travel and health insurance prior to commencement of travel. Further information can be obtained from your travel agent.


The Organising Committee and/or Congress Organiser shall not be held liable for personal accidents, losses or damage to the private property of registered delegates of the Congress. Delegates should make their own arrangements with respect to personal insurance.

Limit on numbers

Attendance at some working sessions and social functions and excursions will be restricted in numbers. The Organising Committee recommends that you book for these functions with your registration in order to avoid disappointment.

Attendance at some technical tours will also be restricted in numbers. Prompt registration for these options is recommended in order to avoid disappointment. Preference will be given in sequence as registrations are received.


Click here to view the Melbourne Convention Centre website showing all car parking options as well as public transport details.

The cheapest option will be the car park off Normandy Road which offers a
$13 early bird rate (arrive before 9am, depart after 3pm).

Passport and visa

All visitors need a valid passport and visa for entry into Australia. Your airline or travel agent can advise you regarding the procedures for lodgement of the visa application. Further information is available at or visit our Travel & Visas webpage.

In some cases, visa approval may be dependent on the provision of evidence of Congress registration. Please contact the Secretariat if we can assist in any way.


Australia is free from many plant and animal diseases prevalent in other countries. Very strict quarantine rules apply to the importation of animals and plants which cannot be brought into the country without prior application. Animal and plant products are also restricted.

Taxes and refunds

The goods and services tax (GST) is a flat 10% tax on all goods and services – accommodation, eating out, transport, electrical and other goods, books, furniture, clothing etc. There are exceptions, however, such as basic foods (milk, bread, fruits and vegetables etc). By law the tax is included in the quoted or shelf prices, so all prices in this brochure are GST-inclusive.

The tourist refund scheme (TRS) enables you to claim a refund, subject to certain conditions, of the goods and services tax (GST) and wine equalisation tax (WET) that you pay on goods you buy in Australia (but not on services). Further information can be found at or


Tipping is not as widespread or regulated in Australia as it is in some other parts of the world. Tipping is optional – a reward for good service. An indicative amount is 10% of the total bill. With few exceptions, no service charge is automatically added to restaurant or hotel bills.


For international passengers, we suggest that you try to allow yourself at least one day to adjust to the time difference and relax after your flight, before the Congress begins. Travellers flying westward across the Pacific Ocean are reminded that they will lose a day by crossing the international date line.


The average day time temperature for September in Melbourne is between 15-20 degrees Celsius.


Free wifi coverage extends throughout the Congress venue. It is suitable for webmail, Facebook,Twitter and basic internet browsing (not for streaming video such as Skype).

What to bring

Melbourne weather can be changeable – it’s said that there can be four seasons in one day! It can get extremely hot one day and cool the next. Dress in layers and bring a showerproof jacket just in case you need it.

Good walking shoes are a must as there are a variety of walking surfaces.

In Melbourne there are lots of shops so what you don't bring - you can buy!

French website

City of Melbourne

2012 ICASM | 60th International Congress of Aviation & Space Medicine
16-20 September 2012 | Melbourne Australia

Please direct all event enquiries to the Congress Secretariat:

Iceberg Events - 
conference and event management company
Phone +61 7 3876 4988
Email Query